​Hui Aloha ʻĀina
Hoʻokumu ʻĀpana - Branch Organization and Charter Guide

Branch Checklist​​

Templates

Hālāwai Kūkulu Mua - First Organizational Meeting

• Agenda and Script for First Organizational Meeting​​
• Minutes of First Organizational Meeting
• Bylaws Checklist​​​

Hālāwai Kūkulu Lua - Second Organizational Meeting

• Agenda and Script for Second Organizational Meeting
• Minutes of Second Organizational Meeting​​​​
• Membership Roll​

Nā Palapala Hoʻomalu - Governing Documents

• Adopted Rules​
  • Bylaws​
  • Standing Rules of Order
  • Standing Administrative Rules

Meeting Templates

• ​Agenda and Script
• Minutes
  • List Format
  • Subject Format
  • Table Format
  • Paragraph Format
  • Action Log
• Treasurer Reports
  • Annual Financial Report
• Officer Report​​
• ​​Board Report​​
• Resolution
• Changing Previous Decisions

Committee Templates

• Notice of Appointments
• Committee Journal
• Committee Agenda and Script
• Committee Memo
• Committee Report

Voting Templates

• Ballot Vote
  • Election Ballot
  • Question Ballot
  • Tellers' Report
  • Roll Call Vote
    

Administrative Templates

• Membership Application​​
  
• Initial Email Reply
  
• Letterhead​
• Letter
• Envelope​
• Business Cards
• Cover Sheet
• Sign​​

Electronic Templates

• Website
• Login Information​​

Optional Templates

• Annual Report
• Guest Register​​​​​​​
• Operations Manual​
• Policies

Event Templates

• First Community Event
• Second Community Event
• Third Community Event
• Lā Hoʻihoʻi Ea Presentation
• Lā Kūʻokoa Presentation

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Nā  Hālāwai Kūmau - Regular Meetings
​​Monthly, Bimonthly, Quarterly
​​Sample Agendas, Meeting Scripts, Minutes, Treasurer Reports

Handouts

• Brochure
• Business Cards
• Founder​
• Quiz
• ​Motions

References

• Folder Organization​
  
• Modern Parliamentary Procedure

• ​Nā Lula Hālāwai

Tools

• ​Committees
• Members
• Motion Log
• Notes
• Officer Notes
• Quorum Call
• Regular Meetings
• Tasks
• ​Workbook
• Worksheet

Guidelines

• Carefully limit organizational meetings to persons whose interest in the project is known.
• Solicit attendance for these meetings by personal contact or by letter, rather than by public announcement.
• Ensure that a majority of prospective members solicited are descendants of Hawaiian Kingdom subjects.​​

Preparation

• Read the brochure and watch the documentary about Ka ʻAhahui Hawaiʻi Aloha ʻĀina.
• Read the article and watch the documentary about the Kūʻē Petition organized by Ka ʻAhahui Hawaiʻi Aloha ʻĀina.
• Read the article and watch the biography of Joseph Nāwahī, founder of Ka ʻAhahui Hawaiʻi Aloha ʻĀina.
• Read the governing documents of Ka ʻAhahui Hawaiʻi Aloha ʻĀina.
• ​Read Part I, pp. 15-20, in Nā Lula Hālāwai: A Parliamentary Guide to Conducting Meetings in Hawaiian

Sample Schedule

The following sequence can be combined into a single meeting if desired

1. Monday, May 5, 2019, 6:30 pm: First Organizational Meeting
2. Monday, May 12, 2019, 6:30 pm: Work of the Bylaws Committee
3. Monday, May 19, 2019, 6:30 pm:  Work of the Bylaws Committee
4. Monday, May ​26, 2019, 6:30 pm: Second Organizational Meeting​

Branches

Nā ʻĀpana

Annual Convention

ʻAha ʻElele Lāhui

Documents

Nā Palapala

Online Store

Hale Kūʻai Paʻeʻe

Facebook Group

​Hui PukeAlo